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COVID-19 Reporting Instructions for Supervisors

DO NOT report a third-hand exposure

All or most of us have likely had a third-hand exposure – contact with someone who had contact with a third party who had contact with a fourth party who may be showing symptoms (example a friend of a friend of a friend). Do not report this type of exposure.

DO report if you have an employee that:

  • Has been diagnosed with COVID-19.   
  • Is showing symptoms that may be COVID-19, including dry cough, fever and shortness of breath. (See full list of symptoms here.)
  • Has been directly exposed to someone diagnosed with COVID-19.
  • Has had first-hand exposure to someone who is showing possible symptoms of COVID-19.
  • Has had a second-hand exposure – someone in the employee's home has had direct contact with someone diagnosed with COVID-19, or someone showing symptoms of COVID-19. 

What to do / How to report 

 1. Tell the employee not to report to work (or dismiss the employee from work if the above conditions become known while employee is at work). Refer to the policy linked here for quarantine guidance. (Look under the section titled "Pre-Work Health Screening Requirement.)

2. Report your employee's condition immediately to Human Resources by e-mailing This email address is being protected from spambots. You need JavaScript enabled to view it. or calling (509) 754-1805. Grant PUD will consult with Grant County Health District to take precautionary measures.

  • If the employee has likely been infected with COVID-19, Human Resources will work with supervisors and the affected employee to determine:
  • Estimated date the employee was exposed.
  • The work location(s) accessed by the exposed employee.
  • Coworkers potentially exposed by the employee.

3. Human Resources will coordinate the district's response including:

  • Notification to Facilities, Security and Incident Command about the need to close facilities until they are sanitized.
  • Communicate with Continuation of Operations personnel, so information is accurate related to staffing and facilities.
  • Communicate with Incident Command so infection-rate modeling can be updated.